5 Project Management tools for new businesses in 2025

Stop draining hundreds of hours scribbling on paper. Most ideas and tasks are untrackable that way, and you’ll burn your resources quicker than you think. 

Say hello to project management tools that keep a tab on teammates and their ongoing tasks. The internet is crammed with a number of tools and strategies that keep your project on track, but without understanding the value that it provides to your team, you cannot find the tool that suits you best.

What are project management tools?

Project management tools help teams of all sizes to collaborate and work efficiently. Each project consists of tasks and subtasks that are referred to as Tickets and Child Issues in some tools.  

These tickets have prominent fields that need to be filled such as:

• Title 

• Description

• Estimated Time

• Priority

• Time Tracking

• Assigned to 

• Stakeholder

• Assigned by

• Completion date

• Comment Box

• Web links 

 

These fields can vary depending on the tool that you decide to use, but the primary objective remains the same. Project management tools help to centralise your operations and allow everyone to understand their deliverables easily and precisely.

Initially, this concept aimed to bridge the gap between the tech and marketing teams so that their roles and tasks could be distributed efficiently, and to date, it stands firm on that principle. 

Best Project Management Tools 

1. Jira by Atlassian 

If you’re familiar with the ideologies of scrum and kanban, this tool is perfect for you. Jira is free to try, and you can use multiple features such as Project Creation, Kanban Boards, Scrum Tracking, and Bug Tracking along with insights and reports on the overall status of the project. 

Jira has three pricing plans, except for the free plan, which boasts “Free Forever for 10 Users” and includes a number of features with a limited. Check out 5 Viral Marketing Campaigns of 2024

Pricing Plans for Jira: 

Considering you have a small team and you’ve just begun your venture, we suggest that you go forward with the standard plan. Here’s a breakdown of the pricing structure of Jira by Atlassian for a team of 20 members who will be a part of this tool:
 

Standard Plan ($2,150/year)

• Cost: $2,150 per year for user tiers 16–25.

• For 20 Members: This plan covers your team since it accommodates up to 25 users.
  
  Features Include:

• User roles and permissions

• External collaboration

• Multi-region data residency

• 1,700 automation rule runs per month
  
  

2. Asana 

Asana is another collaboration tool designed for teams of all sizes to determine their projects and task progress. This helps the teams to collaboratively come together on one cloud platform and work on closely related projects and their deliverables. 

The best part about Asana is that it is seamless for smartphones as well. To create and manage your tickets on every device, Asana is your go-to platform. A complete guide to improve your website's health: How to do a complete SEO audit? 

Pricing Plans for Asana:

You are here introduced to 3 different pricing options that are tailored for individuals and small teams. For large teams and enterprises, Asana provides an advanced and custom pricing option. Here is the pricing page of Asana that can provide value to you. 

 

Starter Plan (Paid Plan)

• Cost:

• $6.92/user/month (when billed annually).

• $8.50/user/month (when billed monthly).

• Original price: $10.99 (Discount applied).

• Target Audience: Growing teams that need to track projects' progress and meet deadlines.
  Features:

• Everything in the Personal Plan, plus:

• Collaborate with up to 500 teammates.

• Additional features (likely advanced project tracking tools).
  
  

3. Notion

Now Notion works as something more powerful than just a project management tool. Get ready to find templates and knowledge guides for your needs and so much more. Even if you are an individual planning a trip or working towards a common goal, you can collaborate with your team and stay on the same page. 

To ease your business needs and get ready-made templates, you get templates for OKRs, Product Roadmap, Company Wiki, Meeting Notes, and even plan vacations! 

Pricing Plans for Notion:

As Notion has somewhat different features than its competitors, it has a free plan for individuals who want to track and create projects for themselves. However, if you are opting for a small team, your team won’t be able to get the features for free. You’ll have to enrol on one of these plans to use Notion:

 

You must note that including “Notion AI” in your plan is going to increase the prices of all the plans that you enrol in. Here’s the pricing breakdown for the Plus Plan: 

Plus Plan

• Price: $10 per seat/month (billed annually with a 20% discount).

• Target Audience: Small teams and professionals.

• Features:

• Everything in the Free Plan, plus:

• Unlimited blocks for teams

• Unlimited file uploads

• 30-day page history

• Invite up to 100 guests

• Sync databases with third-party apps

• Custom websites and automation
  
  

4. Trello by Atlassian

To maximise productivity and creativity, Trello by Atlassian uses cards, lists, and boards to balance the projects in an interactive manner to avoid making the process boring. Additionally, Trello helps to create automation to simplify the whole process of moving tickets from one spot to the other. Explore this blog by us: What is Guest Posting in SEO? 

Pricing Plans for Trello:

Here is a breakdown of the standard pricing set by Trello for small teams: 

Standard Plan

• Price:

• $5/user/month (billed annually)

• $6/user/month (billed monthly)

• Target Audience: Small teams managing tasks and scaling collaboration.

• Upgrades from the Free Plan:

• Unlimited boards (no limit compared to 10 in the Free Plan)

• Advanced checklists for task breakdowns

• Custom Fields to personalize data on cards

• Increased storage: 250MB per file

• 1,000 Workspace command runs/month (automation capabilities increase)

• Single-board guests (invite collaborators to specific boards)

• Saved searches for easy navigation

Best for: Teams that need more boards, customisation, and storage while staying affordable.

5. Monday

As a part of their collaborative tools, Monday has a project management tool that aligns with the requirements of every team there is! I am truly stunned by the customisation features offered by Monday. You can check out some of its features that allow you to drag and drop tasks, subtasks, and lists from one place to another. 

As a part of their workspace automation, you can connect other tools to Monday as well.

Pricing Plans for Monday:

Let’s explore Mondy's popular pricing features. Like many other tools, Monday offers free features to test the products and make an informed decision for your team.  

Basic Plan: 

• Basic Plan: Costs $9 per seat per month.

• Total Cost: $90 per month (for 10 seats, as it's billed annually).

• Billing Cycle: Paid annually, so you'd pay $1,080 upfront for the year.

Features Included:

1. Team Collaboration:

• Manage all your team's work on one centralised platform.

• Ideal for smaller teams looking to streamline their operations.

2. Free Viewers:

• Unlimited free viewers can access the boards to view information without extra charges.

3. Unlimited Items:

• There is no limit on the number of tasks, projects, or entries you can create.

4. Storage:

• 5GB file storage capacity for documents, media, and other files.

5. Customer Support:

• Prioritised support ensures faster responses to queries.

6. Dashboard:

• Create one dashboard that integrates data from a single board for a visual overview.
  
  

What is the best project management tool for startups?

Selecting the best tool for project management can be a difficult choice because it depends on various factors such as price, customisation, features, and so much more. For teams of small sizes, it is advisable to explore the free plan and test which tool meets the use cases of your business. 

And most importantly, the tool is meant to ease your work, not increase it. Hence, you must pick a tool that is adaptable and easy to use for all team members. Including those from non-tech backgrounds and newcomers.
 

In such a case, I will encourage you to use Jira by Atlassian if you want to begin immediately. Eventually, if the product fails to meet your expectations, you can try the other four tools mentioned above if they are compatible with your use cases. 

 

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